Packing List
Bible
Clothes: enough pants, shirts and undergarments for the length of the retreat; pajamas
Outerwear: (as needed, check the weather!) a jacket, light coat or sweatshirt
Footwear: closed-toe shoes for after dinner
Bedding for a twin bed (bunk beds) including your own pillow
Towel for bathing
Toiletries
Flashlight
Bag for dirty clothes
Money for Camp store (optional)
Miscellaneous Options: camera, bug spray, hat, etc
WHAT NOT TO BRING:
Large amounts of cash
Expensive Electronics
Contraband: weapons, drugs, alcohol, fireworks, or other items mentioned in the camp covenant that you signed when you registered.
Don’t Forget: like summer camp, phones are collected at registration and returned on Sunday morning before departure.
Frequently Asked Questions - Retreat Edition
Registration & Payment
How do I register?
Follow the steps on Campbrain and read each page carefully!
Please notify your church leadership once you’re registered, especially if you’ve selected to invoice your church. Churches will receive an email from our Director of Programming (Emily Williams) with a link to review their associated registrants. If your church does not receive this email, have them confirm that we have a valid email on file!
What grade does my camper register as?
All grades listed are the grade currently enrolled in this school year.
Adults attending retreats as Counselors must also register. Select “Adult” for your grade option.
I'm an adult attending an all-ages Camp. Do I need to register, too?
Yes, everyone who attends our events must register and pay the corresponding fee.
Will my camp fill up?
Some camps fill up fast, so register early! If a camp is full you will be placed on a waitlist and notified if a spot becomes available.
How do I pay?
Payment options are available as part of our online registration: You can pay Disciples Crossing directly via check, secure online credit card portal, or by electing to have your invoice sent to your church (if applicable-confirm with your church).
Payment must be received prior to your camp’s start date.
How much does camp cost?
Programmed retreats for kids and youth cost $110 per person (including adults). Late and/or cancellation fees may apply. Spectrum Weekend has a unique pricing structure. You can find out more here.
What is the cancellation fee?
During open registration there is a cancellation fee of $20.
There will be a 25% cancellation fee for any cancellations later than 2 weeks before your camp.
Refunds are not given to those who cancel after registration closes or to those who are no shows.
If camp is cancelled by Disciples Crossing for health and safety reasons there will be no cancellation fees charged.
Are scholarships available?
In some circumstances we may have additional funds remaining in our annual Potter Scholarship fund. Please contact us for more information.
When should churches expect to receive their invoices?
Churches should expect to receive their invoice via email from our Executive Director (Matt Chandler) approximately one week after each registration period. Invoices must be paid within 30 days of receipt.
If a family has elected to have their invoice sent to a church, but we are unable to confirm their church's name in their online registration data, they will receive an invoice directly at the email address provided.
When should churches expect to receive a list of their kids who have registered?
Our Director of Programming is checking online registrations every MONDAY and will send a link to a Google Drive list to your church contact IF your church has campers registered!
Churches: Haven't received an email? You either don't have campers registered, OR we don't have the correct contact email!
Arrivals And Departures
When does camp begin and end?
Programmed kids and youth retreats begin at 8pm (the gate will be open starting at 7:50pm) on Friday, and end at 10am Sunday, unless otherwise noted in registration materials.
Spectrum Weekend starts on Saturday at 10am and ends Monday at 10am.
FAQS While At Camp
Who will be with my camper while at camp?
Adult Camp Counselors: It is essential that each church send adults with their campers at a 1 adult to 5-6 campers ratio. Adults will be asked to help in small groups and retreat activities upon arrival.
If you are registering a Retreat Camper and do not have a sponsoring church, please contact us so that we may recruit staff to accommodate your camper!
What will my camper get to do at camp?
Retreats may utilize some or all (as seasonally appropriate) of the rec options listed here, in addition to faith based and age appropriate curriculum developed by our Director of Programming.
I've heard that you have a camp store. How much money should I send with my camper?
Our store is open during campers’ free time and is stocked with candy, snacks, drinks, and Disciples Crossing merchandise. For reference, drinks and candy are $1.50 and hats and clothing range from $10 to $30. Check it out online prior to arrival!
New in 2021: we now offer families the option to apply funds to a digital wallet for their camper through disciplescrossing.campbrainregistration.com. Funds can be added to the wallet at any time. We strongly encourage taking advantage of this system, and we will not be held responsible for cash that is lost if you opt out of this system.
For adults and older campers, we also have a credit card reader and accept checks.
Why do you take up cell phones at kids/youth camps?
We believe that camp should be a place where as many distractions as possible are removed from our campers. This allows us to leave the world behind and focus more fully on God and the community we are gathered with. We hope that if you're a camper, you'll consider this an opportunity to grow closer to God as you fast from your phone.
How do sleeping arrangements work for all ages camps?
Adults and children/youth at retreats will share dorm facilities. Separate male and female dorms are designated.
Spectrum Weekend: Your family unit is assigned a dorm room for your family’s exclusive use. Upgrades to Stone Private Rooms will have a bedroom and en suite bathroom for their family’s exclusive use. Upgrades to the Lodge can either have its 3 bedrooms, common areas, and bathroom for their family’s exclusive use or opt to share the facility with another family. Discounted RV reservations will have access to park their RV at one of our full hookup sites on our Creative Camp.
What do we pack?
You'll receive a packing list that is specific to your event about 2 weeks before camp begins, but can also review the list above. Packing lists and director letters will be sent to the email account you used to set up your online registration.
All camps require campers to bring bedding (sleeping bag or twin-sized sheets), toiletries (hand soap and paper towels are available in the bathrooms), towels, closed-toe shoes (they are required after dinner!), and play clothes.
Exceptions include Spectrum Weekend lodging upgrades to Stone or the Lodge, which include bedding and basic toiletries.
We have a limited supply of toiletry items available for purchase in the Camp Store if needed.
Are visitors allowed?
The camping experience requires a closed campus. Visitation is strongly discouraged and unannounced visitors will be turned away. Extenuating circumstances must be cleared by calling the camp office and the event director prior to the event. Arrangements made ahead of time to: 1) allow staff preparation for the visit. 2) protect the general safety of the campers and 3) prevent disruption of the camp community. Arrangements made will include specific time, length of visit, and nature of the visit.
What about meals for persons with dietary restrictions (gluten free, vegan, vegetarian, sugar free, specific allergies)?
Meals are served cafeteria-style and planned intentionally to accommodate as many dietary needs and preferences as possible, with the space and equipment available. There is one entrée and a couple of sides available each meal.
We are not equipped to offer multiple menu/entrée options at every meal for every dietary restriction. All entrees include meat of some sort and many include gluten.
Those with severe food allergies should be aware that all meals are prepared on the same equipment and cross-contamination may occur.
Our kitchen uses nuts, products containing wheat or gluten, eggs, dairy products and other ingredients that contain allergens.
Those with special dietary restrictions, preferences, or allergies are strongly encouraged to bring their own meals and may be reimbursed for their meal rates if coordinated with our Director of Guest Services in advance. Our kitchen is happy to refrigerate and reheat meals for participants who wish to bring their own food. Otherwise, we appreciate your understanding when there are fewer options to choose from where personal restrictions are involved.
If you have a medical concern, please contact us for a menu, specific ingredients, or any questions.
You can find our full Food Policy here.
All remaining camp store funds after each event are considered donations to the camp. If you would like your remaining balance to be refunded there is a $10.00 administration fee that will be withdrawn from your remaining balance. Camp store funds do not rollover from one event to the next.
Misc Camp Questions
Are you a licensed Youth Camp?
We are a licensed Youth Camp with Texas Health and Human Services and abide by reporting requirements for alleged abuse, neglect, or exploitation as defined in TX HB 4372.